Nominating Committee
Committee Mission Statement: The mission is to solicit nominations from the membership; interview potential candidates and recommend the slate of officers for open seats on the Association’s board of directors to the board of directors and membership at the spring convention.
Goal: LEADERSHIP - Recognized for the dedicated leadership advancing the profession, eye health, and vision care since 1906.
Strategy: Governance – Maintain a dedicated board of directors and committed volunteer leaders.
Bylaws related to AROA Board of Directors
ARTICLE II. BOARD OF DIRECTORS
Section 1. Composition.
(a) The Board of Directors shall be composed of eleven (11) members: five (5) of whom shall be the officers of the Association, and six (6) of whom shall be elected as directors by the membership at its annual spring meeting.
(b) Three (3) Directors shall be elected by the membership during a regularly scheduled business meeting at each annual spring meeting of the membership for a two (2) year term. No person shall be eligible for election to more than three (3) successive two (2) full year terms as director.
Section 2. Election of Directors; Term; Qualifications.
(a) The directors shall be elected at a regularly scheduled business meeting of the membership at the annual spring meeting. The directors shall serve staggered two (2) year terms, or until their successors are installed.
(b) The directors shall be elected by secret ballot in a contested race, and a majority of all votes cast shall be necessary for election of any director.
(c) No person shall be eligible to serve on the Board of Directors who is not an active or distinguished member in good standing.
ARTICLE III. OFFICERS
Section 1. Election; Term; Vacancies.
(a) The officers of this association shall be a president, a president-elect, a vice- president, a secretary-treasurer, and an immediate past-president. The Board of Directors may delegate to any officer or agent the power to appoint any such subordinate officers, or agents, and to prescribe their respective terms of office, authority, and duties. Any two (2) or more offices may be held by the same person, except the offices of president and secretary. The officers of this association shall comprise the Executive Committee.
(b) The officers shall hold office for one (1) year, or until their successors are installed. No officer, except the secretary-treasurer, shall be elected to the same office for more than one (1) full successive term.
(c) Except for the president and immediate past-president, the officers shall be elected at a regularly scheduled business meeting of the membership at the annual spring meeting. At the completion of the president’s term of office, he or she shall automatically become the immediate past-president, and the president-elect shall automatically become the president.
(d) The officers shall be elected by secret ballot in a contested race, and a majority of all votes cast shall be necessary for election of any officer.
(e) Each officer, duly elected, shall ipso facto be a member of the Board of Directors of the Association.
Click here for committee members
Committee Membership Responsibilities
Task: Present slate of officers and directors to membership.
Timeline (based on weeks out before spring convention)
16-12 weeks prior to election – announcement in newsletter or other form to solicit nominations for ArOA Board of Directors (January & February); find out which position is up on State Board of Optometry and Arkansas State Board of Dispensing Opticians (chair should contact those people and find out if they would like to be re-appointed) *staff responsible for list of current board members, those positions needed to be filled or re-elected and contacting State Boards or Governor’s Office for position
12 weeks – conference call to discuss nominations for ArOA board and positions on State Board of Optometry and Opticians (may not be every year on Opticians) (Must have 3 recommendations for State Board positions); send letter of nomination and request form
11 -10weeks – 2nd conference call to go over nominee forms and decide on proposed nominations slate to be presented to membership
11-10 weeks (staff) gets photos and bios of nominees – run in 2 newsletters prior to spring convention and in membership info for convention
8 weeks prior to convention – slate is presented to board
8 weeks prior to convention – announce slate for elections (run in March and April newsletters)
Spring Convention - Elections occur during spring convention at membership meeting
*during membership meeting, have nominees introduce self. Nominating Chair will present slate to membership. (President will then ask for any nominations from the floor and for a motion to close nominations. Slate can be voted on at this time. If nominations from the floor, vote the next membership meeting)
